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The Opportunity

We're looking for a Business Office Coordinator, working in the Pharmaceuticals & Medical Products industry in Waltham, Massachusetts, United States.

  • Provides general administrative and business coordination support role to the Head of Pre-Development Sciences and a group of scientists.
  • Provides administrative duties for the site such as making travel arrangements, preparing expense reports and communications, managing calendars, scheduling and coordinating meetings, as needed.
  • Prepares PowerPoint presentations, Excel spreadsheet reports, tracks budget information, and correspondence that includes confidential material and information.
  • Coordinates the creation and ongoing updates for several Sharepoint sites and shared files, maintains org charts, reconciles and processes catering purchases, processes simple contracts, purchases office supplies.
  • Coordinates meetings that include room reservation, creating and updating agendas, preparing and sending invitations, assisting with catering activities for 1:1s, group meetings, external meetings and site-wide meetings.
Details

We are offering Competitive Compensation and Benefits. This position may present an opportunity to go permanent.

Our Client

Our client is an award-winning clinical development company.  Improving lives globally with 20+ years experience in clinical research and strategic resourcing.  Elevating results with proven strategies, comprehensive solutions, and customized delivery models.

Serving pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations.

Strong relationships provide you connections and access to great opportunities.  Industry expertise sets you up for success with helpful insights, career coaching, and professional training.  Grow and learn while you put your skills to work.  

Experience Required for Your Success
  • Bachelor's Degree (or equivalent) in a scientific area or in Business, Finance, or related area
  • 3 to 5 years of office or business experience or equivalent educational experience.
  • Pharma or Biotech environment experience preferred
  • Prior demonstrated experience with Powerpoint and Excel spreadsheet reports preferred.
  • Have knowledge of Microsoft Suite and office management systems and procedures.
  • Experience using Concur, to book flight/hotel/car service and create an expense report
  • Experience handling purchasing systems such as Ebuy
  • P2P One Place preferred (eBuy/Spendpad/easy invoices/SHIFT/Aravo/Catalyst)
What Do You Think?

Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible? Apply here.

Not exactly? Join Our Talent Community, and we'll let you know of additional opportunities.