Project Assistant

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The Opportunity

Description

We're looking for a Project Assistant, working in Real Estate industry in Newton, Massachusetts, United States.

• Generates and tracks project activities, subcontractors, progress, and changes across multiple platforms.
• Coordinates subcontractor activities; ensures timely completion of tasks and escalation of any safety concerns.
• Tracks, organizes and logs all subcontractor documents to include bids, RFIs, purchase orders, submittals, change orders.
• Generates, maintains, and updates project directories.
• Assists with applying for building permits.
• Manages, organizes, and distributes project documents both electronic & hard copies for field & office staff. This includes plans, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
• Attends weekly meetings and generates minutes of the meeting.
• Collects all closeout information and assembles as-built packages (hard & electronic copies).
• Participates in PA Day in the Field program.
• Escalates any concerns, issues or delays relative to project work, subcontractor performance or other activities that may impact project completion.
• Participates in company-sponsored training programs, meetings and seminars.
• Maintains necessary training certifications such as OSHA, CPR, etc.
• Performs other functions as required.