Senior Administrative Assistant
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The Opportunity
Description
Job Description:
- Handle confidential matters requiring discretion and judgment; take initiative to follow-up on relevant issues and informs VP/Executive Director of status.
- Schedule and coordinate meetings, maintain calendars, arrange video/audio conference, place online catering orders and arrange luncheons upon request.
- Coordinate travel arrangement, including executive level visitors from the home office and other regions.
- Research travel options via company’s travel system and arrange both global and domestic travel arrangements (i.e. car service, train/air/hotel). Assist with passport/visa requirements for international travel.
- Administrative management for execution of Master Service Agreement (MSAs), Statements of Work (SOWs), contracts, and amendments.
- Responsible for the routing, tracking, and processing of legal documents pertaining to services contracts.
- Serve as a liaison for the department in the resolution of day-to-day administrative issues.
- Enter purchase orders into SRM and process invoices and reconciliation. Submit monthly Purchasing-card statements.
- Paper and electronic file management, electronic expense report processing, and ordering of office supplies.
- Format information into polished Microsoft PowerPoint slide presentations.
- Update and maintain department Microsoft Excel spreadsheets.
- Assemble monthly activity reports and review monthly FTE reports for completion, as directed.
- Provide coordination support for the Global Clinical Quality Assurance group as assigned.
Our Client
Our client is an award-winning clinical development company. Improving lives globally with 20+ years experience in clinical research and strategic resourcing. Elevating results with proven strategies, comprehensive solutions, and customized delivery models.
Serving pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations.
Strong relationships provide you connections and access to great opportunities. Industry expertise sets you up for success with helpful insights, career coaching, and professional training. Grow and learn while you put your skills to work.
Experience Required for Your Success
Requirements:
- Minimum of a High School diploma is required (Associates Degree preferred)
- 4-6 years related administrative experience supporting multiple individuals (experience in the pharmaceutical industry is a plus)
- Strong organizational skills and excellent judgment and reasoning abilities
- Must be customer and employee focused, able to multi-task, work under minimal supervision, and demonstrate resiliency and high productivity in a fast paced environment
- Must have proficient computer skills with productivity tools, portal technology, Lotus Notes/Outlook, and Microsoft Office programs (Word, Excel, PowerPoint)
- Must have excellent verbal and written communication skills, exceptional interpersonal skills and ability to work cooperatively and collaboratively with others
- Prior experience handling sensitive and confidential information and documents is required
- Must be able to work in a demanding fast paced environment and provide stellar customer service
What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?
