Site Operation and Administrative Assistant
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The Opportunity
Description
- Provides administrative and coordination support to local departmental heads and their team members.
- Proactively manages calendars, schedules departmental meetings, books offsite meetings and events, organizes teleconferences with global colleagues, coordinates site visits and performs other administrative tasks.
- Arranges domestic and international travel for local departmental heads and their team members as requested.
- Distributes campus-wide infrastructure email announcements affecting all departments.
- Facilitates works order submissions for all departments.
- Maintains office equipment and supplies.
- Coordinates catering services for meetings (as appropriate) and setup of conference rooms.
- Collaborate with Facilities and Space Planning departments on facilities-related business needs and building maintenance.
- Assists Senior Site Coordinator with Site CAPEX Asset management.
- Assists with communication and public relations of BPD in electronic and printed media; maintains departmental SharePoint.
Our Client
Our client is an award-winning clinical development company. Improving lives globally with 20+ years experience in clinical research and strategic resourcing. Elevating results with proven strategies, comprehensive solutions, and customized delivery models.
Serving pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations.
Strong relationships provide you connections and access to great opportunities. Industry expertise sets you up for success with helpful insights, career coaching, and professional training. Grow and learn while you put your skills to work.
Experience Required for Your Success
- Associate Degree or higher 3-6 years of experience in administrative duties
- Strong organizational/communication skills (both verbal and written) required
- Ability to work in a fast paced and rapidly changing environment
- Detail-oriented and able to handle multiple tasks simultaneously
- Experience in interacting with all levels of management and with global colleagues
- Excellent telephone and in-person skills
- Experience in Concur, SharePoint, MS Office Suite
What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?
