Administrative Assistant (Part Time)

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The Opportunity

Description

We're looking for an Administrative Assistant (Part Time), working in Travel, Transport and Logistics industry in Parsippany, New Jersey, 07054, United States.

• Perform administrative support for Commercial Operations Senior Leaders.
• Perform calendar management and support.
• Schedule and coordinate team meetings and webinars o Coordinate travel arrangements within company guidelines and manage itineraries.
• Assist with processing timely and accurate travel & expense reports o New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.)
• Maintain confidentiality in all aspects of client, staff, and vendor information.
• Maintain department files, lists, archives, etc.
• Help to ensure timely response to departmental inquiries.
• Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing.
• Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
• Create and modify documents such as invoices, reports, memos, letters and agendas.
• Perform Commercial Operations Team Support.
• Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements.
• Manage and reconcile team P-card expenses.
• Work closely with the department’s Executive Assistant to provide support and assistance to the overall Commercial Operations team o Provide support for internal events team as needed, such as Kid’s Day, Townhalls, etc.