Executive Assistant
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The Opportunity
Description
We're looking for an Executive Assistant, working in BPO industry in Makati City, Metro Manila, Philippines.As anExecutive Assistant at PSG Global Solutions,you will play a crucial role in providing high-level administrative support to our executive team. You will be the go-to person for a wide variety of tasks, ensuring that everything runs smoothly and efficiently.
Key Responsibilities
Administrative Support
- Calendar Management: Manage executives' schedules, ensuring optimal timing and resources for meetings, calls, and events.
- Communication: Compose emails, memos, and other written communications on behalf of executives.
- Presentations & Reports: Design, edit, and organize presentations, reports, and documents for meetings, proposals, and projects.
- Task Coordination: Manage multiple tasks and deadlines, ensuring the executive team remains organized and on track.
Travel Coordination
- Travel Planning:Handle all travel logistics, including booking flights, hotels, and transportation.
- Travel Itineraries: Prepare detailed itineraries for the executive team, including flight confirmations, hotel bookings, and travel schedules.
- Expense Management: Monitor travel expenses, organize receipts, and prepare expense reports for approval.
Event Planning & Coordination
- Meeting Coordination:Schedule both virtual and in-person meetings, ensuring seamless logistics.
- Venue Arrangements: Oversee venue bookings and event logistics, including AV equipment, catering, and other needs.
- Event Support: Assist with corporate events, webinars, and team-building activities, ensuring smooth execution.
Financial Support
- Expense Management:Assist with managing company credit cards, receipts, and expenditures.
- Budget Tracking:Monitor expenses to ensure activities stay within approved budgets.
- Documentation:Handle financial documentation for reimbursements and ensure records are up-to-date.
Document Management
- Record Keeping:Maintain accurate and up-to-date records, including contracts and internal documents.
- Digital Signatures:Manage the signing of documents using digital signature platforms.
- Filing and Organization:Implement efficient filing systems for easy access to documents and records.
Experience Required for Your Success
Experience & Expertise:
- 3+ years of experience as an Executive Assistant, supporting C-level executives or in a similar role.
- Proven expertise in managing complex schedules, multitasking, and meeting tight deadlines.
- Demonstrated success in travel coordination and event management.
Technical Skills:
- Proficient in Microsoft Office, Google Workspace, and project management tools such as Asana and Trello.
Communication & Interpersonal Skills:
- Strong written and verbal communication skills.
- Exceptional interpersonal skills with the ability to engage effectively with senior leadership, clients, and partners.
Problem-Solving & Adaptability:
- Proactive problem-solving mindset with strong critical thinking skills.
- Flexible and adaptable to shifting priorities in a fast-paced environment.
What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?
Apply Now
