Executive Assistant II
Location: San Diego, CA, United States
Job Type: Contract
Job Category: Administrative
Job Industry: IT (excluding Telecommunication)
Salary: The pay we're offering is
$26
per hour
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The Opportunity
Description
We're looking for an Executive Assistant II, working in IT (excluding Telecommunication) industry in San Diego, California, United States.- Supports various levels of internal Managers.
- Manages calendars and scheduling meetings, learning/understanding priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom).
- Attends and takes notes in staff meetings, then archiving/distributing notes (using Word).
- Updates org charts and other documents (using PowerPoint, Excel, Word).
- Organizes digital files (using Teams and SharePoint).
- Records retention & management.
- Manages travel scheduling (using CWT) and expense report submissions (using EEM).
- Purchases, orders materials, other stuff (holder of AmEx p-card; use P360 system).
- Organizes meeting logistics: room scheduling and set-up, catering scheduling and delivery.
- Performs other duties as assigned.
Our Client
Our client has over 20 years of experience in connecting the right people with the right companies.
When you apply to join their team, they will ensure to take all the necessary time to thoroughly evaluate your experience, background, and interest to match you with the right company whether you are interested in IT, Light Industrial, or a Commercial job position.
They focus on listening, following through, and ensuring fit between people, cultures, and attitudes. Our client creates the type of environment that candidates are eager to return to, again and again.
Sounds interesting? Apply, and pursue your perfect career fit!
Experience Required for Your Success
Education & Experience:
- Bachelors or relevant Associates degree
- 7+ years of experience as Administrative Assistant for Executives
- Experience working for large corporation, a plus
- Company experience and knowledge of internal systems and processes, a huge plus
Technical Skills Needed:
- Microsoft Office (PowerPoint, Excel, Word)
- Microsoft Teams / Sharepoint /Zoom / SmartSheets
- Ability to quickly learn multiple internal systems and processes for travel reservations, expense reports, purchasing
What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?
