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Part Time Administrative Assistant

Location: Parsippany, NJ, United States
Job Type: Part Time
Job Category: Administrative
Job Industry: Travel, Transport and Logistics
Salary: The pay we're offering is $19 per hour

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The Opportunity


We're looking for a Part Time Administrative Assistant, working in Travel, Transport and Logistics industry in Parsippany, New Jersey, 07054, United States.

  • Perform administrative support for Commercial Operations Senior Leaders.
  • Perform calendar management and support.
  • Schedule and coordinate team meetings and webinars o Coordinate travel arrangements within company guidelines and manage itineraries.
  • Assist with processing timely and accurate travel & expense reports o New hire onboarding support (equipment requests, initial setup requests, onboarding schedules, etc.)
  • Maintain confidentiality in all aspects of client, staff, and vendor information.
  • Maintain department files, lists, archives, etc.
  • Help to ensure timely response to departmental inquiries.
  • Perform general administrative functions to include, but not limited to, copying, faxing, mailing and filing.
  • Assist with coordination and maintenance of records for staff, office space, telephones, security badge, etc.
  • Create and modify documents such as invoices, reports, memos, letters and agendas.
  • Assist with Financial processes, including but not limited to, routing and securing necessary approvals of invoices, purchase orders, and agreements.
  • Manage and reconcile team P-card expenses.
  • Work closely with the department’s Executive Assistant to provide support and assistance to the overall Commercial Operations team o Provide support for internal events team as needed, such as Kid’s Day, Townhalls, etc.

Our Client

Our client has over 20 years of experience in connecting the right people with the right companies.

When you apply to join their team, they will ensure to take all the necessary time to thoroughly evaluate your experience, background, and interest to match you with the right company whether you are interested in IT, Light Industrial, or a Commercial job position.

They focus on listening, following through, and ensuring fit between people, cultures, and attitudes. Our client creates the type of environment that candidates are eager to return to, again and again.

Sounds interesting? Apply, and pursue your perfect career fit!

Experience Required for Your Success

  • College degree preferred or equivalent experience
  • 2+ years of administrative work experience, preferred
  • Experience with a global organization with the ability to work across departments strongly recommended
  • Detail-oriented, organized, and able to multi-task while meeting deadlines
  • Flexible and able to shift gears quickly, thrives on change and a fast-paced, energetic environment
  • Ability to work independently and be self-motivated with a strong work ethic and sense of ownership over goals
  • Ability to work effectively with others to help achieve goals
  • Excellent verbal and written communication skills with the ability to interact effectively and professionally with management, colleagues, consultants, and vendors
  • Strong initiative, organizational abilities, attention to detail and accuracy
  • Excellent problem-solving and follow-through skills to meet deadlines and shifting priorities
  • Ability to prioritize tasks as to urgency and detail is key for support of Commercial Operations senior leaders
  • Advanced proficiency in Office (Outlook, Word, Excel, PowerPoint) Required

What Do You Think?
Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?

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